Organizing Pictures from A Particular Event

Whether you are a professional photographer or a hobbyist, who simply takes too many photos on any particular event, one thing is for sure you have a large number precious pictures dwelling somewhere on your computer and need an easy way to keep them well organized!

If you really want to learn how to organize pictures just in few steps, here's a simplest and coolest method that could help in organizing digital photos for most people.

Our lives are filled up with events!

The method for organizing your pictures is truly based on events. From getting up in the morning, going to work, getting a haircut to traveling, getting married and giving birth, the events in our lives vary in their impact to our lives.

The steps are all focused on creating a folder structure organized around the events that occur in your life.

Step #1: Maintain only one folder that contains all your pictures folders

All your pictures folders should be contained in only one folder. Usually it's My Documents/My Pictures or just My Pictures. You must start here, otherwise you will be lost.

Step #2: Create a folder for each and every category of events

The next step is to create a folder for each significant category of events. The basis for this folder structure is events. The structure shown below outlines the folder structure:

  • FAMILY (pictures containing family events
  • WORK (for all pictures containing work events)
  • HOBBY (for pictures containing events from their hobby)

These folders don't represent the subject of the pictures, but they represent groupings of related events. The idea is to just group the events into large categories that do not overlap. Like this, we can divide a large quantity of event photos into more manageable divisions. This type of managing will help you in finding specific types of photos.

Step #3: Add a folder for each year

How can you forget this? While adding event category folders certainly helps, the event folder (say FAMILY) will grow very quickly as time passes by. So, a neat organizing is important here. Because of this reason, it is recommended to create a folder for each year in the FAMILY events folder. You can add folders for each year for other events as well. Further, if you think that any category of events will grow very much, then you can add folders for each year.

This way you can divide the quantity of photos in a well-organized way!

Step #4: Create and give names for the event folders

This is the most important step. The folder structure you create here is the very important aspect of the photo organization system. In order to remember an event, three pieces of information is needed - an approximate date, a place and a short description. You must include all of these in your folder names in order to be efficient.

So here are the conventions you must use:

  • For the year, use 4 digits (i.e. 2017)
  • 2 digits for the month (i.e. 07 for July)
  • Event place use one or two words to describe the place. You can also use abbreviations that make sense to you
  • Short event description you need two things: the place and a description of the event. Use a max of 3 short words to describe the event
  • Blank spaces in the folder names should be omitted, instead use the minus sign between your words. This way your folders will be automatically sorted properly by your operating system

Note: Some of the examples of good folder names: 2006-08-11-tony-restaurant-dads-bday, 2005-07-california-family_trip, etc. and examples of good descriptions: kings-cyn-hiking, mandalay-beach-church-picnic, grandma-visit, our-house-christmas, petersens-4th-july

Step #5: Stick to the same steps

Now, use the same techniques every time you transfer more pictures from your camera to your computer. However, it is very important that you remain consistent every time you transfer new pictures to your computer. If you become lazy again, you will have to go through the same process later on. However, it will take more time because you will not remember what has been organized and what hasn't. Well, organizing your pictures is not that easy! But actually, it's quite complex. In fact, the more pictures you have the more complex it can become. However, creating an efficient folder structure based on events is a great step towards organizing your pictures!

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